BYLAWS FOR THE LEAGUE OF WOMEN VOTERS OF CAPE MAY COUNTY
Section 1. The name of this organization shall be the League of Women Voters of Cape May County, hereinafter referred to in these bylaws as The League. This local League is an integral part of the League of Women Voters of the United States and of the League of Women Voters of New Jersey.
Purposes and Policy
Section 1. Purposes. The purposes of the League of Women Voters of the United States and Cape May County are to promote political responsibility through informed and active participation in government and to act on selected governmental issues.
Section 2. Policy. The League may take action on governmental measures and polices in the public interest in conformity with the principles of the League of Women Voters of the United States and New Jersey. The League shall not support or oppose any political party or candidate.
Section 1. Eligibility. Any person who subscribes to the purposes and policy of the League shall be eligible for membership.
Section 2. Types of Membership:
a. Voting Members. Persons at least 16 years of age who join the League shall be voting members of local Leagues, state Leagues, and of the LWVUS; (1) those who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from the payment of dues.
b. Associate Members. All others who join the League shall be associate members.
Section 1. Enumeration and Election of Officers. The officers of the shall be a president, vice-president, , secretary and treasurer who shall be elected for terms of two years by the general membership at the annual meeting and take office immediately. The president, vice-president and one director shall be elected in odd-numbered years; the secretary, treasurer and one director shall be elected in even-numbered years.
Section 2. The President. The president shall preside at all meetings of the organization and of the Board of Directors. The president may, in the absence of the treasurer, sign or endorse checks, drafts, or notes. The president shall be, ex officio, a member of all committees except the nominating committee. The president shall have such usual powers of supervision and management as may pertain to the office of president and perform such other duties as may be designated by the Board.
Section 3. The Vice-President. The vice-president shall, in the event of absence, disability, resignation or death of the president, possess all powers and perform all the duties of that office until such time as the Board of Directors shall select one of its members to fill the vacancy. The vice-president shall perform such other duties as the president and the Board may designate.
Section 4. The Secretary. The secretary, or duly appointed assistant, shall keep minutes of the annual meeting of the League and of all meetings of the Board of Directors. The secretary shall notify all officers and directors of their election. The secretary may have other responsibilities as decided by the Board. The secretary, president, or treasurer shall sign all contracts and instruments when so authorized by the Board.
Section 5. The Treasurer. The treasurer shall collect and receive all monies due. The treasurer shall be the custodian of these monies, shall deposit them in a bank designated by the Board of Directors and shall disburse the same only upon order of the Board. The treasurer shall present statements to the Board at their regular meetings and an annual report at the annual general membership meeting. The treasurer shall assist the Budget Committee in the development and preparation of the annual budget.
Section 1. Number, Manner of Selection and Terms of Office. The Board of Directors shall consist of the officers of the League, two elected directors and not more than three appointed directors. The officers and elected directors shall be elected by the general membership at the annual meeting and shall serve for a term of two years or until their successors have been elected and qualified. One director shall be elected in odd-numbered years and one director in even- numbered years. The elected members shall appoint such additional directors, not to exceed three, as they deem it necessary to carry out the work of the League. The term of office for appointed directors shall be one year and shall expire at the conclusion of the annual meeting.
Section 2. Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or director of this organization unless she or he is a voting member of the League.
Section 3. Vacancies. Any vacancy occurring on the Board of Directors by reason of the resignation, death or disqualification of an officer or elected member may be filled, until the next annual meeting, by a majority vote of the remaining members of the Board. If a member of the Board fails to attend three consecutive regular board meetings without a valid excuse, her or his office will be considered vacant.
Section 4. Powers and Duties. The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the program adopted by the national convention, state convention, and the annual meeting. The Board shall create and designate such special committees, as it deems necessary.
Section 5. Meetings. There shall be at least six regular meetings of the Board of Directors annually. The President may call special meetings of the Board and shall call a special meeting upon the written request of three members of the Board. A written notice will be sent to the Board within three days of a special meeting request.
Section 6. Quorum. A majority of the members of the Board of Directors shall constitute a quorum, and a majority of the members in attendance at any board meeting shall, in the presence of a quorum, decide its action.
Section 7. Electronic and Phone Decisions/Meetings. Board members may vote by email with approval of the Board of Directors to do so. Board members may participate in board meetings by conference call or any other distance method, provided all board members can participate. Participation by such means shall constitute presence in person at a meeting.
Section 1. Fiscal Year. The fiscal year of the League shall be from July 1 through June 30 of each year.
Section 2. Dues. Annual dues shall be payable July 1. Any member who fails to pay his or her dues within three months after they become payable shall be dropped from the membership rolls.
Section 3. Budget. A budget for the ensuing year shall be submitted by the Board of Directors to at the annual meeting for adoption. The budget shall include support for the work of the League as a whole.
Section 4. Budget Committee. A budget committee shall be appointed by the Board of Directors at least three months prior to the annual meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all members one month before the annual meeting.
Section 5. Distribution of Funds on Dissolution. In the event of a dissolution for any cause of the League, all monies and securities which may at the time be owned by or under control of the League shall be paid to the League of Women Voters of New Jersey after the Board of Directors has paid or made provision for the payment of all liabilities of the League. All other property, whether real or personal or mixed, which may at the time be owned or under the control of the League shall be disposed of to such person, organization, or corporation for such public, charitable or educational uses and purposes as the Board in its absolute discretion may designate.
Section 1. Membership Meetings. There shall be at least four meetings of the membership each year. Time and place shall be determined by the Board of Directors.
Section 2. Annual Meeting. An annual meeting shall be held between May 1 and June 15, the exact date to be determined by the Board of Directors. The annual meeting shall:
a. elect officers and directors, members of the nominating committee
b. adopt a budget
c. adopt a local program
d. transact such other business as may properly come before it.
Nominations and Elections
Section 1. Nominating Committee. The nominating committee shall consist of up to three members, one of whom shall be a member of the Board of Directors. The nominating committee shall be elected at the annual meeting. Nominations for these offices shall be made by the current nominating committee. Any vacancy on the nominating committee shall be filled by the Board. Suggestions for nominations for any elected position may be sent to this committee by any voting members.
Section 2. Report of the Nominating Committee and Nominations from the Floor. The report of the nominating committee of its nominations for officers, directors and members of the succeeding nominating committee shall be sent to all members one month before the annual meeting. The report of the nominating committee shall be presented at the annual general membership meeting. Nominations may be made from the floor immediately thereafter, provided the consent of the nominee has been obtained.
Section 3. Election. The election shall be by ballot, providing that when there is but one nominee for each office, it shall be by voice vote. A majority of those present and voting shall constitute an election. Absentee or proxy voting shall not be permitted.
Principles and Program
Section 1. Authorization. The governmental principles adopted by the national convention and supported by the League as a whole constitute the authorization for the adoption of program.
Section 2. Program. The program of the League shall consist of action to implement the principles of the League of Women Voters of the United States and those local governmental issues chosen for concerted study and action.
Section 3. Action by the Annual Meeting. The annual meeting shall act upon the program using the following procedures:
a. The Board of Directors shall consider the recommendations sent in by the voting members two months prior to the annual meeting and shall formulate a proposed program.
b. The proposed program shall be sent to all members one month before the annual meeting.
c. A majority of voting members present and voting at the annual meeting shall be required for adoption of issues in the proposed program as presented to the annual meeting by the Board of Directors.
d. Recommendations for program submitted to the Board of Directors by voting members two months before the annual meeting but not included in the proposed program recommended by the Board may be considered by the annual meeting provided that: 1) the annual meeting shall order consideration by a majority vote, and 2) the annual meeting shall adopt the item by majority vote.
e. Changes in the program, in case of altered circumstances, may be made provided that: 1) information concerning proposed changes has been sent to all voting members at least two weeks before a general membership meeting at which the change is to be discussed, and 2) final action is taken by the membership at a succeeding meeting.
Section 4. Member Action. Members may act in the name of the League of Women Voters only when authorized to do so by the proper Board of Directors. They may act only in conformity with, and not contrary to, a position taken by the League of Women Voters of Cape May County, the League of Women Voters of New Jersey, and the League of Women Voters of the United States.
National Convention, State Convention and Council
Section 1. National Convention. The Board of Directors, at a meeting before the date on which names of delegates must be sent to the national office, shall select delegates to that convention in the number allotted to the League under the provisions of the bylaws of the League of Women Voters of the United States.
Section 2. State Convention. The Board of Directors, at a meeting before the date on which the names of the delegates must be sent to the state office, shall select delegates to that convention in the number allotted to the League under the provisions of the bylaws of the League of Women Voters of New Jersey.
Section 3. State Council. The Board of Directors, at a meeting before the date on which the names of the delegates must be sent to the state office, shall select delegates to that council in the number allotted to the League under the provisions of the bylaws of the League of Women Voters of New Jersey.
Section 1. Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
Section 1. Amendments. These bylaws may be amended by a two-thirds vote of the voting members present and voting at the annual meeting provided that amendments were submitted to the membership in writing at least one month in advance of the meeting.
Bylaws as amended: May 13, 1992 May 24, 1995 May 31, 2000 June 7, 2005 May 14, 2008 September 28, 2011 June, 2016 January 2017